The EPF is a scheme under the Employee’s Provident Funds and Miscellaneous Provision Act, 1952. It is governed under the jurisdiction of the EPFO, and as far as the customer base and the size of financial transactions are concerned it is among the World’s largest Social Security Organizations. Basically, EPF is usually like an employee’s benefit during retirement from the company. Below are the steps to EPF registration for employers.
Where will EPF Registration be Applicable?
Any establishment with less than 20 employees can apply to the Central Government after a compulsory registration notice of not less than two months.
Where the Employer and most of the workers have decided that it is the establishment to be subject to the provisions of that Act, they may themselves apply to the Central PF Commissioner. After passing the notice in the Official Gazette from the date of such agreement, or from the subsequent date set forth in the agreement, the central PF Commissioner may apply the provisions of this act to that establishment.
The employer-employee share of PF contributions of 12% should be equally divided. The contribution of the employer is 12% of the fundamental wages plus the dearness allowance plus retention allowance. If the company employs fewer than 20 employees, the PF deduction limit is 10%.
Read More – Learn How to Update KYC for EPF UAN Online
Online Processing Steps for Employers EPF Registration:
Step 1- Open the website and register the company with EPFO. Choose the option of “Establishment Registration” on the home page.
Step 2- After clicking on the “Establishment Registration”, the new webpage lets you download and read manual instruction completely before starting the registration process.
Step 3- Registered employers can log in with their Universal Account Number (UAN) and password. This user manual provides instructions on the process of Employer Registration followed by the Employer Digital Signature Certificate (DSC).
Step 4- Tick the box against “I have read the instruction manual” completely.
Step 5- Select “Register Button” and on the new page fill all the employer’s details. Red asterisk fields are mandatory to fill by employers.
Step 6- Enter all the fields correctly like the First name as per the Income Tax Department (Variation in name result in rejection), and PAN Verification.
Step 7- Choose a username, and hint question/answer (helps when you forget the password)
Step 8- Enter the CAPTCHA Code/Characters shown in the image and click on the ‘Get PIN’ button.
Step 9- The employer receives mobile PIN number to the registered mobile number and click on “I agree to the above declaration“.
Step 10- Activate the link sent to the given e-mail id to enable the submission of an application for Employer Online PF Registration.
What Documents Needed for PF Online Registration?
- Scanned copy of Pan Card
- Scanned copy of canceled Bank Cheques
- Activity of Establishment
- Past ESIC Code
- Address Proof
- Consent Letter
- Establishment Date Proof
- Ownership Details
- Incorporation Certificate
- ID Proof (Driving license/Passport/Voter Card)
- List of all partners with Address & ID Proof
- List of all directors with Address & ID Proof
- Bank A/C number with IFSC code
- First Sale/Purchase bill of raw material and machinery
- GST Registration Certificate
- Bankers name, address, branch, IFSC code
- Salary and PF Statement